Officer Position Descriptions

Officer Positions are full year commitments and are apart of the PTA Executive Board. All Officers hold voting positions and are required to attend all PTA Executive Board Meetings (held monthly; time TBD according to everyone's availability) and General Meetings (3-5 per year). 

 

  • President

    • Coordinate the work of the officers and committees of the association in order that the Purposes may be promoted;

    • Preside at all meetings of the association

    • Represent the Local PTA as a delegate to Council PTA (when the Local PTA is in membership with Council PTA)

    • Appoint the audit committee subject to the approval of the executive board; and

    • Serve as an ex-officio member of all committees except the nominating and audit committees.

 

  • President-Elect​​

    • 2 Year position

    • 1st year will shadow and co-president

    • 2nd year will move into the President role and a new President elect will be named. 

    • Will be the aide-to-the-president [and be in charge of operations]; and preside in the absence of the president.

  • Vice President - Membership

    • Will be in charge of membership.

  • Vice President - Fundraising

    • Will be in charge of fundraising.​​

  • Secretary

    • Will record the minutes of all meetings of the association; keep an accurate record of attendance at executive board meetings; be responsible for correspondence; maintain a membership list.

  • Treasurer

    • Will have custody of all the funds of the association;  Will keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks in accordance with the records retention policy; make disbursements in accordance with the budget adopted by the association; sign on bank accounts; present a financial report, both written and verbal, at every meeting of the Local PTA and as requested by the executive board or the voting body; make a full report at the annual meeting; complete and file all necessary tax documents; and present books to the audit committee as requested.

  • Parliamentarian

    • Will advise the presiding officer on questions of parliamentary procedure.​

  • Council PTA Delegate

    • Participates fully in Council PTA discussions and deliberations, reports announcements and important actions.

Standing Committee Chair Descriptions

Standing Committee Positions are full year commitments and are apart of the PTA Executive Board. All Standing Committee Chairs hold voting positions and are required to attend all PTA Executive Board Meetings (held monthly; time TBD according to everyone's availability) and General Meetings (3-5 per year).

  • Box Tops/Retailer Rewards

    • Promote, collect and submit Box Tops for the PTA to receive funds from the Box Tops for Education Program.

  • Cardio Club

    • Promotes regular exercise through a variety of activities.  Will help with after school Cardio club program.​

  • Communications

    • Responsible for managing communication of the PTA and school events. Communication is to include both internal and external communication. Communication methods include the PTA website, Facebook, and Twitter.

  • Dads Club

    • Works in support of the PTA and the school by providing staffing for set up and clean up of events, building a float for the Grapevine Parade of Lights, perform improvements to classrooms at teachers' requests and chair fundraising activities to raise money for improvement projects​

  • Destination Imagination

    • Represents and coordinates the Destination Imagination program for the campus.​

  • Environmental

    • Coordinates recycling programs on campus, emulates “Keep Grapevine Beautiful” and plans Earth Week celebrations.​​

  • Grade Level Coordinators - Pre-K, Kinder, 1st, 2nd, 3rd, 4th, 5th

    • ​​Coordinators are responsible for promoting activities within each grade level; shall recruit room moms; shall support their grade level teachers any way they can; shall work with the grade level lead teachers, room moms and parents for the Holiday and Valentine's Day class parties and end of year class/grade festivities; shall assist in PTA sponsored socials. 

  • Hospitality

    • Provides Back to School and Teacher Appreciation events for the faculty staff, which include: coordinating food item donations; securing volunteers to serve; and reserving school location for the events.​

  • Reflections Coordinator

    • Markets the Reflections program to Dove students and parents, collects entries, obtains judges, and organizes a participation party to recognize participants and winners.

  • Student Directory

    • Timely compiles the student directory and coordinates with the membership VP for distribution to all local unit members.

  • Volunteer Coordinator

    • Shall recruit and coordinate Dove parent and community volunteers; collect and report volunteer hours to Council

  • Yearbook

    • Coordinate all aspects of the annual yearbook from photo taking to putting the book together online.

Special Committee Chair Descriptions

Special Committees are not voting positions and are formed for a specific purpose or event. Special Committees are dissolved after their purpose is served and/or the event has completed. They are not required to attend all board or general meetings. They are required to attend Board Meetings as necessary for the position or event. 

  • 5th Grade Trip

    • Promotes and coordinates all aspects for the fifth grade Sky Ranch trip.

  • Art Club Booster

    • Coordinate and lead after school Art Club for Students 2nd-5th grade. 

  • Apple Tree Coordinator

    • Works with Teachers and maintains a current list of Classroom needs on the Dove Elementary Apple Tree Sign-up Genius. 

  • Fall Event Coordinator

    • Promote, plan and coordinate all aspects of the Back to School Picnic or another family fun event in the Fall.​​

  • Diversity Advocate

    • Serves as the Dove liaison to Council news programs and events that nurture an environment where diverse cultures and beliefs of all people are acknowledged, respected, and valued.

  • Field Day

    • Coordinates a fun and eventful day for students and volunteers consisting of a variety of themed athletic and non athletic activities and games in a non-competitive environment.

  • Healthy Lifestyles

    • Promotes healthy food choices. Works with Council Healthy lifestyles chairperson.​

  • Music Booster

    • Works with campus music teacher to coordinate and organize all student activities.

  • Newsletter

    • Creates and maintains PTA content for either the weekly school newsletter or a separate newsletter for PTA that will be linked in the weekly school newsletter.

  • Red Ribbon Week 

    • Responsible for working with Dove counselor and district advisors and vendors on educating the unit members and students to promote safety, community and awareness and promoting Red Ribbon Week.

  • Scholarships

    • Works with a committee of three (3) with two (2) alternates to read and judge submitted essays awarded to former Dove, graduating GCISD seniors. Provide clear and concise guideline and expectations using the GCISD Scholarships and Texas PTA Scholarships as necessary.

  • Silent Auction

    • Solicits donations and items for auction at Fall Festival.  Prepare bid-sheets, decorations and collection of all items. Coordinate staff contributions and grade level baskets.​

  • Spirit Shop

    • Coordinate all aspects of the Dove Spirit Shop, including marketing, inventory, planning, and coordinating opening the shop for sales (in the past: open during social events and during specified lunches).

  • Spring Event Coordinator

    • Promote, plan and coordinate all aspects of the Back to School Picnic or another family fun event in the Fall.

  • Talent Show

    • Promotes and coordinates all aspects for the Dove Talent Show working with clear and concise guidelines and expectations providing a non-competitive, esteem building experience for those involved.​

  • Welcome Committee

    • Coordinates social event at the beginning of each semester for new families who are new to the school.

  • Wrap Packs

    • Solicits quality vendor school supply pack bids, markets school supply packs to Dove families, organizes delivery of school supply packs to school before school starts, and helps as needed with distribution to students.